Human Resources » Frontline Education - Substitute/Absence Reporting

Frontline Education - Substitute/Absence Reporting

The District uses FRONTLINE EDUCATION, formerly known as AESOP, an automated substitute employee calling system, to meet its temporary staffing needs when employees are absent due to a short- or long-term leave, or to attend professional development activities. This system may be accessed by employees and substitute employees online by clicking below.


Substitutes and employees login HERE.


Need help with your Frontline Absence Management account? Below are a few videos, documents, and answers regarding basic use of Frontline. 



Employee Quick Start Guide Employee Basic Training Employee Advanced Training



Substitute Quick Start Guide Substitute Basic Training Substitute Advanced Training
Choosing Preferred Schools
Phone Calls from Frontline

Sick Leave for Substitutes

The Healthy Families Act of 2014, Assembly Bill 1522, provides paid sick leave to non-bargaining unit employees of the district. An employee who, on or after July 1, 2015 works in California for thirty or more days within a year from the beginning of employment is entitled to paid sick leave.


Any temporary or substitute employee who works for thirty or more days within a year of employment shall be credited with 24 hours of paid sick leave for that year.  Unused sick leave shall not carry over to the following year of employment. (Labor Code 246)


An employee may use accrued paid sick days beginning on the 90th day of employment. 


A temporary or substitute employee may use accrued sick leave for absences due for: (Labor Code 246.5)

  • Own need or the need of a family member, as defined in Labor Code 245.5, for the diagnosis, care, or treatment of an existing health condition or for preventive care
  • Need of the employee to obtain or seek any relief or medical attention specified in Labor Code 230(c) and 230.1(a) for the health, safety, or welfare of the employee, or his/her child, when the employee has been a victim of domestic violence, sexual assault, or stalking.


Procedures for Utilizing Sick Leave:


Please check your eligibility to use sick leave FIRST.  You may log in to Frontline to check the total number of hours you have worked since July 1, or first day of employment if after July 1, of the current fiscal year.  If you have worked at least 225 hours and have been employed by the district for at least 90 days, then you are eligible to use your sick leave.  If you have not yet worked 225 hours and/or you have not been employed for at least 90 days, then you will not have access to your sick leave until you become eligible.  Your sick leave balance will appear on your pay stub.


You may only use your sick leave if you already have an assignment scheduled for the day you are calling in sick.




  • To use sick leave, you must remove yourself from an assignment no later than 6:30 a.m. the day of the assignment. If your request to use sick time comes after 6:30 a.m., you will not be eligible to use sick leave and will not be paid for the cancelled assignment.

     NOTE: Please enter your sick day as far in advance as possible so that another substitute may be secured.


  • Remove yourself from the assignment in Frontline to allow another sub to pick up the job. Be sure to indicate the type of sick leave from the drop box under “Choose a Cancellation Reason.” The time you cancelled the assignment will be recorded in Frontline.


NOTE: If you encounter any technical difficulties when cancelling the assignment, send an email to [email protected] before 6:30 a.m. to indicate you will need to use sick leave. If you are calling out for only one day of a multi-day assignment, you may only cancel 1 day before. Please ensure that you only remove yourself from the one day for which you are calling out sick.


  • To be paid for your sick leave, please record the job on your timesheet as sick leave for the day the job was cancelled.


For additional information, please contact:
Personnel Technician
209-836-7400 ext. 2353
District Policies:
Additional Resources: